Privacy Policy « Mike Frisby – Property Strategist, Investor & Developer

Model Fair Processing Notice

(Created April 2018)
This notice explains what information we collect, when we collect it and how we use this. During the course of our activities, we will process personal data (which may be held on paper, electronically, or otherwise) about you and we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how we will handle your information.

We are committed to protecting and respecting your privacy.

Who are we?

It is noted that Mr Michael Richard Brankin-Frisby (Mike Frisby) trades under the name of The easy2 Property Company Ltd.

Mike Frisby is a property developer, investor, mentor & networking host.

At the easy2 Property Company Ltd, we take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted.

We are notified as a Data Controller with the Office of the Information Commissioner under registration number ZA032530 and we are the data controller of any personal data that you provide to us.

Our Data Protection Officer is Mrs Sarah Wilkins, Portsmouth Technopole, Kingston Crescent, Portsmouth, PO2 8FA – mobile number 07551 008 095.

Any questions relating to this notice and our privacy practices should be sent to Mrs Sarah Wilkins, Portsmouth Technopole, Kingston Crescent, Portsmouth, PO2 8FA or pa@mikefrisby.co.uk

The registration number for The easy2 Property Company Ltd is 8657741 and our registered address if 93 Bohemia Rd, St Leonards on Sea, TN37 6RJ.

How We collect information from you and what information Is collect

We collect your information from:

When you sign up to our website(s) or any landing pages associated with Mike Frisby
Data collected from the Regent’s Park Property Investors Network Meeting (Mike Frisby is the host)
Various events, courses or business opportunities run by The easy2 Property Company Ltd or Mike Frisby
When you joint venture with The easy2 Property Company Ltd or Mike Frisby
Property mentorship with The easy2 Property Company Ltd or Mike Frisby
Social media campaigns

We may collect the following information:

Name & Job title
Contact information including email address
Demographic information such as postcode, preferences and interests
Other information relevant to customer surveys and/or offers

Why We need this information about you and how it will be used

We need your information and will use your information for:

Internal record keeping
Processing orders you may have submitted
To enable us to supply you with the services and information which you have requested;
to analyse the information we collect so that we can administer, support and improve and develop our business and the services we offer;
to contact you in order to send you details of our products and services as well as informative industry news
for all other purposes consistent with the proper performance of our operations and business.

We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Sharing of Your Information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting, unless you authorise us not to do so then this will not happen.

Third Party Service Providers working on our behalf: We may pass your information to our third-party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process orders and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and any UK/EEA service providers will be bound under the privacy laws which requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Transfers outside the UK and Europe: Your information will be stored within the UK, EEA and on the cloud storage and accounting systems, which servers are based in the United States of America and New Zealand. Where information is transferred outside the UK or EEA, we do our utmost to ensure that there are adequate safeguards in place to protect your information in accordance with this notice.

We use the following service providers who specialise in secure online capture. However, if you are not comfortable with any of these third parties having access to your information, please let us know.

The safeguards for your Data Protection for our service providers can be found on:

Evernote Cloud filing system – www.evernote.com

Xero Accounting system – www.xero.com

HostGator website and email hosting – www.hostgator.com

Aweber CRM system – www.aweber.com

Our website (www.mikefrisby.co.uk) is updated and maintained by (www.buerobayer.de) and our website security, hosting security and various social media and direct marketing campaigns are maintained by (www.completeims.co.za)

Security

We are committed to ensuring that your information is secure. When you give us personal information, place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Profiling

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk (in terms of joint venture partnering).

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website(s) and or landing pages/social media campaigns may contain links to other websites run by other organisations. This privacy policy applies only to our us‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third party site.

Controlling your personal information

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: pa@mikefrisby.co.uk, or write to us at: Portsmouth Technopole, Kingston Crescent, Portsmouth, Hampshire, PO2 8FA

You have the right to ask for a copy of the information we hold about you (we may charge £10 for information requests) to cover our costs in providing you with details of the information we hold about you.

Your CHOICE

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us or any further property related news, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information (including our website).

Our CRM systems require a double opt-in form and a data consent form which you are welcome to decline, and we also have an unsubscribe button.

If you have previously agreed to us using your personal information for direct marketing purposes or for any other business use, you may change your mind at any time by emailing us at pa@mikefrisby.co.uk

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: pa@mikefrisby.co.uk

Complaints Procedure:

Should you wish to complain about the use of your information, I/ we would ask that you contact me/ us to resolve this matter in the first instance. You also have the right to complain to the Information Commissioner’s Office in relation to my/ our use of your information. The Information Commissioner’s contact details are noted below:

England:

Information Commissioner’s Office

Wycliffe House, Water Lane

Wilmslow, Cheshire, SK9 5AF

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Scotland:

The Information Commissioner’s Office – Scotland

45 Melville Street, Edinburgh, EH3 7HL

Telephone: 0131 244 9001

Email: Scotland@ico.org.uk

Wales: